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Policies & Procedures

AHERA Annual Notification Letter (Asbestos) School Year 2016-2017

As per the United States Environmental Protection Agency’s “Asbestos Hazard Emergency Response Act” (AHERA)40CFRPart763: an inspection for the presence of asbestos-containing building materials has been completed, and an Asbestos Management Plan developed, for Holy Trinity School (both campuses).

The inspection report and asbestos management plan file are available for review in the school office during normal school/office hours. Upon request, copies will be provided for a reasonable charge.

As required by the USEPA, additional inspections of the school are conducted every six months by properly accredited staff of the Archdiocese of Newark.


Drop-Off  & Pick Up Policy

Morning Drop-Off on Watterson Street

  • Watterson Street is blocked with barricades in the morning from 8 to 8:45am (as it is at lunch time) .
  • Drop-off should proceed through the commuter lot and valet line.
  • The children will cross Watterson Street at the end of the commuter lot (nearest the Rescue Squad) and walk up the sidewalk to the playground.

Afternoon Pickup on Watterson Street

  • There is no crossing guard on Watterson Street.
  • All children are dismissed via First Street (gym or office doors). Parents should park in the commuter lot and meet and escort their children across Watterson Street as needed.

Parking

Parking in the Watterson Street commuter lot is by permit only until noon on weekdays. Westfield Police enforce this restriction.

Busses

Busses drop off on First Street, not Watterson Street. Bus pickup is on Watterson Street


Emergency Procedures

Should an emergency or disaster situation ever arise in our area while school is in session, we want you to be aware that Holy Trinity School has made preparations to respond effectively to such situations. Our school has a detailed Management Crisis Plan which has been formulated to respond to a major catastrophe.

Your cooperation is necessary in any emergency, for both the safety of staff and students, and the expedient reunification with your child(ren).

1. Do not telephone the school. Telephone lines may be needed for emergency communication.
2. Do not go to school or evacuation site until notified to do so.
3. In the event of a serious emergency, students may be kept in school or evacuated to an alternate site. Only adults listed on the students’ emergency forms will be permitted to pick up students. The form is required to be filled out by parents at the beginning of every school year.
4. School Reach will be used for emergency announcements.
5. Impress upon your children the need for them to follow directions of school personnel in times of emergencies.

Students will be released only to parents and/or persons identified on the School Emergency form. During an extreme emergency, students will be released from school or an alternate evacuation site. Parents should be patient and understanding with student release procedures. Please instruct your children to remain with school personnel until you or your designee arrives.

The decision to keep students at school will be based upon whether or not it is safe to transport student/release on streets in the area. In the event that an emergency takes place during the time that students are being picked up and transported to school, students will be kept on the bus, additional student pick-ups will cease, and the driver will immediately proceed to the intended school to await further instructions. Any child who has not been picked-up remains the responsibility of the parent or guardian. In the event that an emergency occurs in the afternoon, the driver will make every attempt to continue delivering students to their homes. Should road conditions prevent the driver from delivering students to their homes in the afternoon, or to school in the morning, the driver will deliver students to the nearest school and wait further instructions. The receiving school will attempt to communicate to the home school, to inform them of the students’ location.

The emergency actions our school may take are dependent on the emergency situation. Please review and discuss these steps with your immediate family. Planning ahead will help alleviate concerns during emergencies.

Sincerely,
Sr. Maureen Fichner, Principal


Lunch Duty – Westfield

If you are signing up for Lunch Duty on the Westfield Campus – here’s how it works in 3 easy steps:

1. Click this link to go to our invitation page on VolunteerSpot

2. Enter your email address to create an account.

3. Sign up! Choose your spots – VolunteerSpot will send you an automated confirmation and reminders. Easy!

Note: VolunteerSpot does not share your email address with anyone. If you prefer not to use your email address, please contact hsa@htisnj.com to be signed up manually.

Please click here to see our lunch-duty-guidelines.


Parishioner Family Definition

A parishioner family’s eligibility for in-parish tuition rates for Grades K-8 is defined as a family that:

• attends Sunday Eucharist on a regular basis;
• practices the stewardship way of life, actively sharing time, talent, and treasure with the parish community;
• is a registered member of a parish within the Archdiocese of Newark for at least one year;
• Families are required to present an acknowledgement from your pastor  confirming their registration and participation in their Archdiocese of Newark parish. Families from the former co-sponsoring parishes of Holy Trinity, St. Helen’s, and Our Lady of Lourdes will continue to be confirmed annually as in the past.


Pesticides

This notice is distributed to comply with the policies of the N.J. Environmental Protection Agency and the N.J. School Integrated Pest Management Act. Every School in N.J. is required by law, to develop an Integrated Pest Management (IPM) plan in accordance with this law. Holy Trinity  School has adopted such a plan. Our plan is a holistic, preventive approach to control and/or eliminate pests without the use of toxic pesticides.

Bowco Industries, our professional pest management provider, assures us that only non-toxic pesticides are applied at the school when needed. The law also requires us to provide a list of pesticides that are in use or that have been used in the past 12 months on school property. This list includes and is limited to:

• Advanced Dual Choice
• Max Force Roach Gel
• Drax Ant Gel

All of these products are considered to be LOW IMPACT PESTICIDES as set forth under the New Jersey IPM program.

Our IPM coordinator is our custodian, Robert Brewer. He has successfully completed IPM training this year and maintains information and records of all pesticide products used on school property. Robert consults with Bowco Industries on a regular basis with regard to pesticide application.

Please be assured that HTIS will make every effort to avoid exposure of pesticides to infants, children and adults.

Sincerely,
Sr. Maureen Fichner, Principal


Tuition and Fees:

(effective 17-18, all payable through FACTS)

Each family is responsible for meeting its financial obligations (tuition, fees, food certificate program, EDC, etc.) in a timely manner according to the Schedule of Fees published for each school year. When a family fails to meet its financial obligations, payments are considered in arrears. The Board of Pastors has directed the school, as necessary, to withhold the August mailing with teacher and class assignments, report cards, diplomas or suspend educational services until all financial obligations have been met.

Schedule of Fees – (effective 17-18, all payable through FACTS)

Registration – fees are payable at the time of registration at a rate of $125/student for returning families and $150/student for new families. All registration fees are non-refundable.

Deposits & Tuition Option Payment Plan– deposits are 10% of the tuition, non-refundable and are due May 15. For Kindergarten students, in order to hold a place in the class, $150 of the deposit is required at the time of acceptance. The deposit balance for Kindergartens is also due by May 15. In addition, a “Tuition Option Payment Plan including Food Certificate Participation Plan” must be returned by May 15 to facilitate proper billing for the next school year.

Tuition – 3 options

  • Option 1 – payment in full . Payments are due July 1st. Payments received after July 31st will not be eligible for the 2% discount. Tuition will be considered in arrears after July 31st.
  • Option 2 – two equal payments. The initial payment is due July 1st with the second payment due December 1st. Tuition will be considered in arrears after July 31st and December 31st
  • Option 3 – 10 monthly payments through FACTS. Monthly payments are made from July through April through automated credit card or checking account withdrawals. FACTS forms must be on file in the school office by May 15th. Service Fees and NSF fees will be charged based on the FACTS schedule of fees.

Effective with the 2017-2018 school year, the school offices will not accept payments for tuition/ extended day care, or registration.

Grocery Gift Card Program – each family (except 2 Year Olds) must participate in the Grocery Gift Card Program either by purchasing grocery gift cards through HT or opting to pay a non-refundable buy-out fee. Grocery gift cards are purchased by HT from local supermarkets (i.e. ACME, Kings, Shop Rite, Stop & Shop, and Wegmans) at a discount and sold at face value. The difference is a significant source of fundraising for the school. The Grocery Gift Card Program will run during the school year from September 15 through May 15. If you have any questions about the program, please contact the school office or email hsa@htisnj.com.

2016-2017:

  • K-8 Families — Must purchase $5,000 in grocery gift cards or pay a buyout rate of $400 by July 1st. Buy outs after July 31st will be charged $500.
  • Pre-K Only Families — Must purchase $3,375 in grocery gift cards or pay a buyout rate of $200 by July 1st. Buy-outs after July 31st will be charged $200.
  • At the end of the program, the difference between the required amount of grocery gift cards [$5000 or $3375] and the amount of grocery gift cards purchased will be billed at 10% of the difference, payable by June 15th. If the balance due is not received prior to the end of the current school year, payment will be considered in arrears.

Extended Day Care – families will be billed based on participation in the EDC Program. Fees will be considered in arrears after 30 days of billing.(effective 17-18, all payable through FACTS)